Challenging Your Perspective

You would never think about having an external website without design, your internal SharePoint should be no different. Employee engagement is the cornerstone of any successful business. Yet, 30% of internal comms, HR, and senior leaders see it as a continuing challenge in 2024. Designed correctly – with your employees needs at its core – your SharePoint intranet should be a first port of call when logging on at the start of the working day. A personalised home screen with portals, resources, news, events – and so much more – will give your people the confidence that they are ‘plugged in’ to what’s going on, regardless of where and when they’re working. When building your SharePoint intranet, you can add lists, libraries, and hundreds of other apps to give your employees instant access to all the tools and information they need to stay connected and productive wherever they are working. 1. Use Images for a visual experience Images can really enhance the user experience by guiding people to the content their looking for, or the task they are completing. Bold headlines will allow users to scan and skim your page faster. Facilitating an easy journey to the information they need will negate frustration and drive engagement. We often find that authors complain about images in SharePoint, but SharePoint Modern has a great Image Editor which has been further enhanced in 2023 with greater editing capabilities including cropping to common aspect ratios and adding text overlay. Images are typically owned and maintained as part of an organisations brand. We recommend adding the Organisational Assets Library to the picker which gives authors access to a library of photos, logos, and icons. This sits right next to the Stock images and Web search in the image picker. 2. Plan to use horizontal space There is no left navigation bar on SharePoint Communication Sites, providing more horizontal space to work with than older SharePoint versions. This offers three column layouts and using multiple news parts on a News landing page facilitates clearly displaying categories of news, aiding quick navigation. 3. Use Different Link Styles Quick Links are an excellent feature and used effectively create an easy-to-read library of information at one click. It is common to use it multiple times on the same page. There are several ways to display your quick links. • Apps ‘pinned’ to a page in a button format with icons and descriptions • Images added to a grid create a great visual experience • A grid view of links with icons • A simple list of related documents with small icons to indicate the link type Whichever style you choose, providing your authors a starting point of Quick Link styles in page templates, will deliver some consistency across the site. With training and examples, you can inspire people to create visually appealing and useful lists that drive engagement within their teams. 4. Add sections to break up pages Sections are an excellent feature that were not available in classic SharePoint. You can use sections to break up pages by columns and colour. There are two special sections that can only be added independently of each other: Full-width section and Vertical section. In other words, the full width section can be added to a page that isn’t using a Vertical section and vice versa. A 2023 update includes section templates which are now available when creating pages and news content. Section templates give a quick start to creating content using sections, with pre-defined layouts. Use them in different combinations to create your own section layouts. 5. Go further with collapsible sections Another enhancement to Sections is the ability to expand/collapse sections. This is an effective way to break up a page that has detailed content such as tables or historical material. Hiding this information allows the user to drop down only relevant information they require. Use the power of SharePoint SharePoint pages have been developed to be more easily edited empowering authors to create appealing visual pages, enticing landing pages that link to other areas, or display data rich content in an easy to read and scan format. Modern pages have really moved forward and been improved from previous SharePoint versions, and so now is the time to get rid of PDFs and move that content to pages instead.

In today's fast-paced business world, ensuring the success of your digital workplace starts with an effective intranet solution. For your employees to truly adopt and benefit from the platform, it must solve real challenges and offer better solutions than alternative technologies or communication channels. A modern intranet should not only drive productivity but also nurture company culture and streamline communication. 10 Ideas to Drive Employee Engagement on Your Intranet The battle to attract and retain top talent goes beyond just offering competitive pay and office perks. Employees need to feel a deep connection to their organisation’s mission and be engaged in its success. Your intranet is the perfect platform to build this connection, foster collaboration, and drive productivity. Here are ten ideas to enhance engagement: 1. Keep it Current Keep your employees informed by providing regular updates and alerts through push notifications, pop-ups, or ticker feeds. It’s important to give employees the option to manage these notifications to prevent information overload. 2. Recognition and Appreciation Employees need to feel valued, and an intranet can help combat feelings of invisibility. Implement recognition features like badges, shout-outs, and peer-to-peer acknowledgments to foster a culture of appreciation and engagement. 3. Social Features for Connection Social features such as liking, commenting, and tagging are great for fostering a sense of community. Incorporating forums or Q&A sections also enhances collaboration, transparency, and communication between teams. 4. Personalisation for a Tailored Experience Personalised experiences drive higher engagement. Tailor content based on an employee’s role, location, or department, and allow users to customise their dashboards and notifications. This makes the intranet more relevant and user-friendly. 5. Promote Usage and Awareness Maximise intranet usage by promoting it through various channels, such as newsletters, internal emails, or social media posts. You can also designate intranet champions and create video tours to onboard new users. 6. Provide Training and Development Resources Offer employees opportunities to grow by providing training and development resources via the intranet. E-learning modules, knowledge repositories, and career development tools show your commitment to their growth, encouraging frequent visits to the platform. 7. Encourage Community-driven Content Invite employees to contribute to the content ecosystem of the intranet, keeping it fresh and engaging. Employee-generated content not only adds variety but also encourages a sense of ownership and pride within the community. 8. Seamless Integration with Business Tools For the intranet to be a true productivity booster, it must seamlessly integrate with other business tools, like Microsoft Teams, the Outlook calendar, HR tools or project management platforms. This centralisation of tools reduces friction in workflows. 9. Optimise for Mobile Accessibility As flexible working still features heavily in our workspaces, it’s vital that your intranet works flawlessly on smartphones and tablets. Optimising for mobile devices ensures that all employees, especially those working remotely or in the field, stay connected and engaged. 10. Onboarding New Hires Effectively The intranet is an excellent tool for onboarding new employees. Use multimedia content, tutorials, and interactive elements to introduce new hires to the platform, helping them understand its value and use it from day one. A modern, well-designed intranet isn’t just a digital tool—it’s a key driver of productivity, culture, and communication within your organisation. By focusing on ease of use, engagement strategies, and seamless integration, your intranet can become a powerful asset that promotes collaboration, nurtures a sense of community, and supports your employees in achieving their best work. How does your Intranet shape up?